Public Procurement Regulations and Compliance Training Course

Module 1: Foundations of Public Procurement

• Introduction to public procurement principles and purpose
• Understanding the legal and regulatory framework
• The procurement cycle overview
• Roles and responsibilities of key stakeholders
• The importance of ethics, transparency, and accountability
• Practical session: Analyzing a country's public procurement legal framework.

Module 2: Procurement Planning and Needs Assessment

• Strategic procurement planning and annual plans
• Conducting a thorough needs and market assessment
• Developing clear and concise terms of reference (ToR) and specifications
• Cost estimation and budgeting for procurement
• Risk identification and mitigation at the planning stage
• Practical session: Drafting a detailed procurement plan for a public project.

Module 3: Procurement Methods and Tendering Procedures

• Understanding different procurement methods (e.g., open tender, restricted tender, direct procurement)
• Preparing tender documents and bid invitations
• Managing the pre-bid conference and clarification process
• Publishing tenders and ensuring fair competition
• Handling tender cancellations and modifications
• Practical session: Preparing a complete set of tender documents for a mock procurement.

Module 4: Bid Evaluation and Contract Awarding

• Forming a tender evaluation committee
• Applying technical and financial evaluation criteria
• The process of bid opening and due diligence
• Managing clarifications and negotiations with bidders
• Drafting the letter of award and contract signing
• Practical session: Conducting a simulated bid evaluation and scoring exercise.

Module 5: Contract Management and Performance Monitoring

• Establishing a robust contract management plan
• Monitoring contractor performance against key performance indicators (KPIs)
• Managing contract amendments, variations, and disputes
• The process of payment and financial management
• Contract closure and final reporting
• Practical session: Analyzing a contract and developing a performance monitoring checklist.

Module 6: Legal and Ethical Frameworks in Public Procurement

• The legal basis for public procurement laws
• Ethical dilemmas and conflicts of interest
• Identifying and preventing corrupt practices, fraud, and collusion
• Code of conduct for public officials and suppliers
• Whistleblower protection and reporting mechanisms
• Practical session: Discussing and analyzing ethical case studies in public procurement.

Module 7: Risk Management and Auditing in Procurement

• Identifying and categorizing procurement risks (financial, operational, reputational)
• Developing a risk management and mitigation plan
• The role of internal and external audits in procurement
• Preparing for and responding to audit findings
• Post-procurement reviews and lessons learned
• Practical session: Creating a risk register for a complex procurement activity.

Module 8: Sustainable and Green Procurement Practices

• Introduction to sustainable public procurement (SPP)
• Incorporating environmental and social criteria into tender documents
• Measuring the social and environmental impact of procurement decisions
• Case studies of successful sustainable procurement initiatives
• The role of procurement in achieving organizational sustainability goals
• Practical session: Modifying tender documents to include sustainable criteria.

Module 9: E-Procurement and Technology

• Understanding the benefits and challenges of e-procurement systems
• The end-to-end e-procurement process
• Using technology to enhance transparency and efficiency
• Data analytics in e-procurement to identify trends and anomalies
• Security and data protection in electronic systems
• Practical session: Navigating a simulated e-procurement portal.

Module 10: Case Studies and Best Practices

• Analyzing successful and failed procurement cases from around the world
• Group discussions on how to apply learned principles to complex scenarios
• Identifying and sharing best practices from various public sectors
• Developing a personal action plan for continuous improvement
• Final Q&A and course review
• Practical session: Deconstructing a real-world case study to identify strengths and weaknesses.

Requirements:

• Participants should be reasonably proficient in English.
• Applicants must live up to Armstrong Global Institute admission criteria.

Terms and Conditions

1. Discounts: Organizations sponsoring Four Participants will have the 5th attend Free

2. What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.

3. Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.

4. The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.

5. Approval of Course: Our Programs are NITA Approved. Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

Booking for Training

Simply send an email to the Training Officer on training@armstrongglobalinstitute.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training.

Or call us on +254720272325 / +254725012095 / +254724452588

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:

1. Groups of 5 People and Above – Cheque Payments to: Armstrong Global Training & Development Center Limited should be paid in advance, 5 days to the training.

2. Invoice: We can send a bill directly to you or your company.

3. Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

1. Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.

2. Participants may cancel attendance 14 days or more prior to the training commencement date.

3. No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Tailor Made Courses

This training course can also be customized for your institution upon request for a minimum of 5 participants. You can have it conducted at our Training Centre or at a convenient location. For further inquiries, please contact us on Tel: +254720272325 / +254725012095 / +254724452588 or Email training@armstrongglobalinstitute.com

Accommodation and Airport Transfer

Accommodation and Airport Transfer is arranged upon request and at extra cost. For reservations contact the Training Officer on Email: training@armstrongglobalinstitute.com or on Tel: +254720272325 / +254725012095 / +254724452588