Module 1: Introduction to NGO Financial Management and QuickBooks

• Unique Aspects of NGO Financial Management
• Overview of QuickBooks for Nonprofits
• Setting up a QuickBooks Company File for an NGO
• Understanding the Chart of Accounts for NGOs
• Practical session: Creating a chart of accounts for a sample NGO

Module 2: Managing Income and Donations in QuickBooks

• Tracking Different Funding Sources (Grants, Donations, Membership Fees)
• Recording Pledges and Donations
• Generating Donation Receipts and Reports
• Managing Restricted and Unrestricted Funds
• Practical session: Recording various types of income in QuickBooks

Module 3: Managing Expenses and Payables in QuickBooks

• Tracking Program Expenses and Overhead Costs
• Entering Bills and Paying Vendors
• Managing Petty Cash and Employee Reimbursements
• Allocating Expenses to Different Grants or Programs
• Practical session: Entering bills and allocating expenses in QuickBooks

Module 4: Grant Management in QuickBooks

• Setting up Grants in QuickBooks
• Tracking Grant Budgets and Expenses
• Generating Grant Reports
• Complying with Grant Reporting Requirements
• Practical session: Setting up a grant and tracking its expenses in QuickBooks

Module 5: Budgeting and Forecasting for NGOs in QuickBooks

• Creating Budgets in QuickBooks
• Tracking Budget vs. Actual Performance
• Generating Budget Reports
• Forecasting Future Income and Expenses
• Practical session: Creating a budget for an NGO project in QuickBooks

Module 6: Reporting and Financial Statements for NGOs

• Generating Key Financial Statements (Statement of Financial Position, Statement of Activities, Statement of Cash Flows)
• Creating Customized Reports for Donors and Board Members
• Understanding FASB Standards for Nonprofit Reporting
• Preparing for Audits
• Practical session: Generating and customizing financial reports in QuickBooks

Module 7: Managing Payroll in QuickBooks

• Setting up Payroll in QuickBooks
• Processing Payroll for Employees and Contractors
• Tracking Payroll Expenses
• Generating Payroll Reports
• Practical session: Processing a payroll run in QuickBooks

Module 8: Fixed Assets and Depreciation in QuickBooks

• Tracking Fixed Assets
• Calculating Depreciation
• Recording Depreciation Expense
• Generating Fixed Asset Reports
• Practical session: Recording fixed assets and depreciation in QuickBooks

Module 9: Reconciling Accounts in QuickBooks

• Reconciling Bank Accounts
• Reconciling Credit Card Accounts
• Reconciling Other Balance Sheet Accounts
• Identifying and Resolving Discrepancies
• Practical session: Reconciling a bank account in QuickBooks

Module 10: Advanced QuickBooks Features for NGOs

• Using Classes and Locations for Enhanced Tracking
• Customizing Forms and Templates
• Importing and Exporting Data
• Using QuickBooks Online for NGOs
• Practical session: Customizing a report for a specific purpose

Requirements:

·       Participants should be reasonably proficient in English.

·       Applicants must live up to Armstrong Global Institute admission criteria.

Terms and Conditions

1. Discounts: Organizations sponsoring Four Participants will have the 5th attend Free

2. What is catered for by the Course Fees: Fees cater for all requirements for the training – Learning materials, Lunches, Teas, Snacks and Certification. All participants will additionally cater for their travel and accommodation expenses, visa application, insurance, and other personal expenses.

3. Certificate Awarded: Participants are awarded Certificates of Participation at the end of the training.

4. The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.

5. Approval of Course: Our Programs are NITA Approved. Participating organizations can therefore claim reimbursement on fees paid in accordance with NITA Rules.

Booking for Training

Simply send an email to the Training Officer on training@armstrongglobalinstitute.com and we will send you a registration form. We advise you to book early to avoid missing a seat to this training.

Or call us on +254720272325 / +254725012095 / +254724452588

Payment Options

We provide 3 payment options, choose one for your convenience, and kindly make payments at least 5 days before the Training start date to reserve your seat:

1. Groups of 5 People and Above – Cheque Payments to: Armstrong Global Training & Development Center Limited should be paid in advance, 5 days to the training.

2. Invoice: We can send a bill directly to you or your company.

3. Deposit directly into Bank Account (Account details provided upon request)

Cancellation Policy

1. Payment for all courses includes a registration fee, which is non-refundable, and equals 15% of the total sum of the course fee.

2. Participants may cancel attendance 14 days or more prior to the training commencement date.

3. No refunds will be made 14 days or less before the training commencement date. However, participants who are unable to attend may opt to attend a similar training course at a later date or send a substitute participant provided the participation criteria have been met.

Tailor Made Courses

This training course can also be customized for your institution upon request for a minimum of 5 participants. You can have it conducted at our Training Centre or at a convenient location. For further inquiries, please contact us on Tel: +254720272325 / +254725012095 / +254724452588 or Email training@armstrongglobalinstitute.com

Accommodation and Airport Transfer

Accommodation and Airport Transfer is arranged upon request and at extra cost. For reservations contact the Training Officer on Email: training@armstrongglobalinstitute.com or on Tel: +254720272325 / +254725012095 / +254724452588